Prize Distribution
All links are to PDF files and they open in a new window.
The first and most obvious thing is to check how much you have won:
The links immediately below will give the 2010 Event figures
Link to Results for Charities page (New Window)
There is a part of this page for Frequently Asked Questions (FAQs)
Having gained your interest, please take two minutes to read the following:
The broad procedure for the distribution of Prize monies
As soon as possible after the event, we will contact the appropriate Charities by e-mail in order to ensure that we have the correct administrative details. What we believed them to be for 2010 can be seen here (PDF File) (It is Not yet available because a number of nominations were "late" and others have changed) ~ As I am sure you all realise, the e-mail and subsequent "snail mails" all look like "Spam" which is why this part of the process takes so long to establish contact!! You can help by sending me a a quick e-mail which will make my task easier whilst also ensuring that entries@eddystonepursuit.org.uk is recognised as an "Allowed" e-mail!
Please note that charities are encouraged to contact us with any "corrections". Please ensure that entries@eddystonepursuit.org.uk is one of your "allowed" addresses and that you regulary check your "spam/junk" folders.
Experience has shown that in order to ensure that the cheques are correctly "aimed" we have had to adopt a three step process of exchange of "snail mail letters". But only after we have checked that the details are correct.
a. We send a "Claim Your Prize" letter (Yes it will look just like another piece of Junk Mail!)
b. Charities then "claim" their prizes by returning an enclosed Stamped Addressed Postcard and then:
c. We post the cheque.
We will display the progress of the prize distribution process on our web site in oder that the entrants can see what progress is being made. Available here.
Immediately below, in the form of FAQs, you will find some comments on some underlying policy.
Thank you for reading this far. In the first instance, please e-mail me using sec@eddystonepursuit.org.uk in order formally to confirm that the details are correct. I would be greatly appreciate your putting your Charity name in the Subject line. (In 2009 and again in 2010 there were 41 Charities that had won prizes but there is only one of me and I would rather not have to phone each and every charity just to exchange details ~ as pleasant as that would undoubtedly be!)
Return to "Broad Procedure" (above)
Questions that are often asked by Charities
Payment of Prizes ~ To Local Branch or National "HQ"
Where the prize winning Charity is sufficiently large to warrant a "national structure", as a matter of policy, we consolidate all prize allocations and send them to the lowest level of regional / area "HQ". (A good example is the RNLI ~ there are others).
There are very good administrative and accounting reasons for this BUT one of the consequences is that local branches may not get credited with generating the income. The letters that accompany the cheques make it clear how the totals should be asigned to particular local branches. We look to entrants and their local charities to address / correct this small problem.
Payment of Prizes ~ "Registered Charity" Status
Where the prize winning charity is not "registered", there are additional administrative hoops that have to be jumped through. Each case is dealt with individually.
Payment of Prizes ~"Parented" Funds
Where the prize winning Charity is a sub-fund of a larger one, the monies are generally sent to the "parent" ~ this is particularly the case where this resolves any issues with "registered" status. Again, any particular difficulties in this area are resolved individually.
Declared Sponsorship
Where does it come from? See FAQs
~ How does the money get to the Charities?
and
~ Declared Sponsorship (Internal Link)
How can I receieve more money from this source?
"The Eddystone Charity Sailing Pursuit" event presents prizes to those charities nominated by sponsors who enter boats in the event each year. However, the supporting Charitable Trust is unable to donate funds over and above the prize money. Thereore please resist the temptation automatically to add this set of addresses or e-mails to any of your "lists" ~ Thank You. Please use this event as a "fund raiser" that you do not have to organise!
Data Protection
Please also look at our general FAQs ~ Data Protection. (Internal link)
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